Whistleblowing Policy
Moonbow media limited
Policy version
1.0
Last updated:
8 March 2026
1. Policy overview
Moonbow Media Limited is committed to maintaining the highest standards of integrity, transparency, and ethical conduct in all aspects of its operations.
This Whistleblowing Policy establishes a framework through which employees, contractors, and associated persons may raise concerns regarding suspected wrongdoing or unlawful conduct within the organisation.
The purpose of this policy is to ensure that individuals feel able to report concerns in confidence without fear of retaliation or adverse treatment.
This policy aligns with the protections afforded under:
- Public Interest Disclosure Act 1998
Moonbow Media Limited encourages a culture of openness and accountability and takes all whistleblowing concerns seriously.
2. Organisation details
| Item | Information |
|---|---|
| Organisation | Moonbow Media Limited |
| Company Number | 10699919 |
| Registered Address | 10 Copperhouse Court Caldecotte, Milton Keynes, MK7 8NL, United Kingdom |
| Website | https://moonbow.co/ |
| Business Type | Digital Marketing and Web Development Agency |
3. Purpose of the policy
The objectives of this policy are to:
- encourage individuals to raise concerns about wrongdoing at an early stage
- provide a safe and confidential reporting mechanism
- ensure that concerns are investigated appropriately
- protect whistleblowers from retaliation or victimisation
- support ethical and lawful business conduct
Moonbow Media Limited recognises that effective whistleblowing arrangements contribute to sound corporate governance and organisational integrity.
4. Who this policy applies to
This policy applies to individuals who are connected to Moonbow Media Limited in a professional capacity.
It includes:
- employees
- contractors
- consultants
- agency workers
- suppliers and business partners
- job applicants
- former employees
These individuals are collectively referred to within this policy as “reporting persons”.
5. What concerns can be reported
Whistleblowing relates to concerns regarding misconduct or wrongdoing that may affect the public interest, the organisation, employees, or other stakeholders.
Examples of reportable concerns include, but are not limited to:
| Category | Examples |
|---|---|
| Criminal Activity | Fraud, bribery, corruption, or other unlawful acts |
| Financial Misconduct | Financial irregularities or accounting manipulation |
| Legal Breaches | Failure to comply with legal or regulatory obligations |
| Health and Safety Risks | Actions that endanger individuals or the workplace |
| Environmental Harm | Activities causing damage to the environment |
| Modern Slavery | Forced labour, human trafficking, or exploitative labour practices |
| Misuse of Company Assets | Unauthorised use or misappropriation of company resources |
| Ethical Violations | Behaviour inconsistent with company values or standards |
This list is not exhaustive, and individuals are encouraged to report any matter that appears improper or unlawful.
6. Reporting a concern
Moonbow Media Limited encourages individuals to report concerns as soon as reasonably possible.
Concerns may be raised through the following channels:
| Reporting Method | Description |
|---|---|
| Direct Reporting | Reporting concerns to a company director or senior representative |
| Written Communication | Submitting a written report outlining the concern |
| Confidential Disclosure | Requesting that the report be treated confidentially |
Reports should include, where possible:
- a description of the concern
- relevant dates or events
- individuals involved
- any supporting information available
Individuals are not required to have definitive proof of wrongdoing when making a report.
7. Confidentiality
Moonbow Media Limited will treat whistleblowing disclosures with appropriate confidentiality.
Where a reporting person requests anonymity, reasonable steps will be taken to protect their identity, provided that doing so does not prevent a fair investigation.
Information relating to the disclosure will only be shared with those responsible for investigating the matter.
8. Protection against retaliation
Moonbow Media Limited strictly prohibits retaliation against any individual who raises a genuine concern under this policy.
Protected disclosures made in good faith will not result in:
- dismissal
- disciplinary action
- loss of employment opportunities
- intimidation or harassment
- any other form of adverse treatment
Any individual found to have retaliated against a whistleblower may be subject to disciplinary action.
9. Investigation process
Upon receiving a whistleblowing report, Moonbow Media Limited will undertake a fair and proportionate review of the matter.
The process may include the following steps:
| Stage | Description |
|---|---|
| Initial Assessment | Reviewing the nature and seriousness of the concern |
| Preliminary Review | Determining whether further investigation is required |
| Investigation | Conducting an appropriate inquiry into the matter |
| Outcome Determination | Identifying any required corrective actions |
| Resolution | Implementing necessary actions or improvements |
Investigations will be conducted impartially and with due regard for confidentiality.
10. False or malicious allegations
Moonbow Media Limited encourages responsible reporting of concerns.
If an allegation is found to have been made knowingly false or with malicious intent, appropriate disciplinary action may be taken.
However, individuals will not be penalised for raising concerns in good faith, even if the concern is ultimately unsubstantiated.
11. External disclosure
In certain circumstances, individuals may be entitled to disclose concerns to an appropriate regulatory authority.
However, Moonbow Media Limited encourages individuals to raise concerns internally in the first instance so that matters may be addressed promptly.
Relevant authorities may include regulatory bodies responsible for enforcing applicable laws and regulations.
12. Policy review
This policy will be reviewed periodically to ensure that it remains effective, compliant with applicable legislation, and aligned with best practice.
Updates may be made where necessary to reflect legal developments or organisational changes.
13. Contact information
Individuals wishing to raise concerns or obtain further information about this policy may contact:
Moonbow Media Limited
Company Number:
10699919
10 Copperhouse Court Caldecotte Milton Keynes MK7 8NL United Kingdom
Website: